What is a Certified Copy (CC) of a Registered Deed?
A Certified Copy (also written as CC or Certified True Copy) is an officially attested copy of a registered document - Sale Deed, Gift Deed, Will, Lease Deed, Power of Attorney, Relinquishment Deed, Mortgage Deed, Partition Deed - issued by the Sub Registrar Office where that deed was originally registered.
The Certified Copy carries:
- The official seal of the Sub Registrar
- The signature of the issuing officer
- A unique Certified Copy serial number
- A statement that the copy has been compared with and is true to the original entry in the SRO register
Legal weight: Under the Indian Evidence Act and the Registration Act, 1908, a Certified Copy issued by a Sub Registrar has the same evidentiary value as the original for bank loans, mutation, court filings, sale of inherited property, and almost every other practical purpose.
When You Need a Certified Copy in Delhi
You should apply for a Certified Copy in any of the following situations:
Original Deed Lost / Damaged
Most common reason. CC + FIR + indemnity bond replaces the lost original for all legal purposes.
Home Loan / Loan Against Property
Banks require an authenticated copy of the deed if the original is with another bank, or in case of resale.
Property Mutation (MCD / DDA / L&DO)
Mutation authorities ask for a CC of the deed by which you acquired the property.
Title Verification Before Purchase
Buyer's lawyer obtains CC of seller's chain of title (last 13-30 years) to confirm clean ownership.
Court / Litigation
Civil court, partition suits, succession matters require a CC to be filed as evidence.
Inheritance / Family Settlement
Legal heirs need CCs of the original deed of the deceased owner for transfer / partition.
Income Tax / Capital Gains
Required for cost-of-acquisition proof while computing capital gains on sale.
Visa / NRI / Immigration
For asset / property declaration where original is not available abroad.
Types of Deeds for Which We Issue Certified Copies
We obtain Certified Copies for every type of registered document maintained at Delhi SROs:
| Deed Type | Most Common Use of CC |
|---|
| Sale Deed | Loan, mutation, inheritance, lost-original recovery |
| Gift Deed | Mutation, family records, capital gains evidence |
| Relinquishment Deed | Inheritance / partition disputes, mutation in surviving co-owner's name |
| Will (Registered) | Probate, succession applications, mutation by legal heir |
| Power of Attorney (GPA / SPA) | Court evidence of authority, banks, government departments |
| Lease Deed | Tenant / landlord disputes, renewal, business banking |
| Mortgage / Hypothecation Deed | Loan closure, NOC issues, dispute with lender |
| Partition Deed | Family settlement evidence, mutation per share |
| Adoption Deed | Inheritance / succession, school / passport / visa work |
| Agreement to Sell | Court evidence in specific performance suits |
| Index-II Extract | Quick proof of registration (used by banks for preliminary check) |
Documents Required to Obtain a Certified Copy
Standard Application
- Filled Certified Copy application form
- Self-attested ID proof (PAN / Aadhaar / Voter ID / Passport)
- Self-attested address proof
- Deed details: document number, year, parties, SRO
- Property address (if known)
- Reason for requesting the CC
- Prescribed government fees (paid at SRO / online)
Additional - If Original is Lost
- Copy of FIR / lost-property report from local police
- Newspaper publication (1 English + 1 Hindi)
- Indemnity bond on Rs.100 stamp paper
- Notarised affidavit explaining how the deed was lost
- Two photographs of applicant
Additional - If Applying as Legal Heir
- Death certificate of original owner
- Legal heir certificate / succession certificate / family-tree affidavit
- Relationship proof (Aadhaar card linkage / ration card)
- NOC from other legal heirs (recommended)
Additional - If Applying via Representative
- Authorisation letter signed by applicant
- ID proof of representative
- Photograph of representative
- Power of Attorney (if used)
Step-by-Step Process to Get a Certified Copy
Whether you do it yourself or use our service, here is the exact path your application takes:
1Identify Deed Number & SRO
Find the registered deed number, year of registration, and the Sub Registrar Office where it was registered. If you only have the property address, we search for you.
2Online Search on DORIS / NGDRS Delhi
Search the deed on doris.delhigovt.nic.in (for deeds registered between 2005 and January 2024) or ngdrs.delhi.gov.in/NGDRS_DL/ (for January 2024 onwards) and confirm Index-II details.
3Prepare Application & Documents
Fill the prescribed Certified Copy application form, attach ID / address proof, indemnity bond if original is lost, and authorisation letter if applying through representative.
4Pay Government Fees
Pay the search fee + per-page fee + base attestation fee at the SRO counter (or via the relevant online challan). Keep the receipt.
5Submit at the Concerned SRO
Submit the application at the same SRO where the deed was originally registered. Note - applications cannot be filed at any other SRO.
6SRO Search & Comparison
The SRO clerk pulls the original entry from the bound register / digital archive, photocopies it, compares page-by-page, and stamps each page.
7Attestation & Delivery
The Sub Registrar / Joint SR signs and seals the CC. Collect physically, or get it scanned and delivered to your WhatsApp / courier through our service.
Online vs Offline - What Can Actually Be Done Online?
A common confusion in 2026: "Can I get the Certified Copy fully online?" Here is the honest picture:
| Step | Online (DORIS / NGDRS) | Offline (SRO) |
|---|
| Search deed by number / party / property | Yes (free) | Yes (manual register) |
| View Index-II summary | Yes | Yes |
| View / download full deed content | No | Yes, after CC application |
| File CC application | Partial (challan / form) only | Yes |
| SRO seal and signature attestation | No | Mandatory |
| Delivery | Not applicable | Physical / courier / scanned PDF |
Reality Check
There is currently no fully online end-to-end CC issuance in Delhi. Search and Index-II are online; the Certified Copy itself still has to be signed, sealed and physically issued by an SRO officer. Our service handles the entire offline portion on your behalf so you do not need to visit the SRO.
Fees & Timeline for Certified Copy in Delhi 2026
Government Charges (paid at SRO)
| Item | Approximate Fee |
|---|
| Online inspection / search fee (per record) | Rs.100 |
| Base attestation fee (per CC) | Rs.200 - Rs.500 |
| Per-page certified copy fee | Rs.10 per page (approx) |
| Typical Sale Deed CC (15-25 pages) - government total | Rs.350 - Rs.800 |
| Pre-2005 manual register inspection | Additional Rs.100 - Rs.300 |
| Indemnity bond stamp (if original lost) | Rs.100 stamp paper + notary |
Our Service Charge (all-inclusive)
Standard CC
Rs.2,499 Rs.1,499
Deed registered after 2005 (digitised on DORIS / NGDRS)
- Search on DORIS / NGDRS
- Application drafted & submitted at correct SRO
- Personal follow-up till delivery
- Scanned copy on WhatsApp + physical pickup / courier
- 3 - 7 working days
Order Standard CC
Lost-Deed Recovery CC
Rs.4,999 Rs.3,499
Original deed lost / damaged / destroyed
- FIR drafting assistance
- Newspaper publication coordination
- Indemnity bond on Rs.100 stamp paper
- SRO application + follow-up
- 15 - 30 working days
Lost-Deed Recovery
Pre-2005 / Old Records
Rs.2,499 - Rs.4,999
Deeds registered before 2005 (manual SRO register)
- Manual register inspection
- Volume / serial-number tracing
- SRO photocopy + attestation
- 10 - 21 working days
Get Old-Records CC
Index-II Extract Only
Rs.999
Quick proof of registration (banks / preliminary check)
- DORIS / NGDRS extract
- SRO-stamped Index-II
- WhatsApp delivery
- 2 - 4 working days
Get Index-II
Government fees as listed above are paid additionally at actuals. Service charges include all coordination, no hidden costs.
Lost Original Deed - Special Recovery Process
If your original Sale Deed / Gift Deed has been lost, damaged or destroyed, the standard CC application is not enough. The SRO requires extra protection against fraud. The full process:
1File FIR / Lost Report
Visit the local police station and file an FIR or "Lost Property Report" mentioning the deed type, parties, registration year and SRO. Keep the FIR number safe.
2Newspaper Publication
Publish a public notice about the lost deed in one English daily and one Hindi daily, inviting any objections within 15-30 days.
3Indemnity Bond
Execute an indemnity bond on Rs.100 stamp paper stating that the deed has been lost, no encumbrance has been created on it, and you will indemnify the SRO and other parties against any future claim.
4Notarised Affidavit
Notarised affidavit explaining how the deed was lost (theft, fire, water damage, misplacement) and confirming you have not pledged or sold it.
5Apply at the Concerned SRO
Submit FIR + newspaper cuttings + indemnity bond + affidavit + ID proof + CC application form at the same SRO where the deed was originally registered.
6Receive Certified Copy in 15-30 Days
The CC carries the same legal standing as the original. Update your bank, mutation records and personal files with the new CC.
Protect Yourself - Do This Immediately After Loss
- File the FIR within 24-48 hours - delay weakens your bona fides
- Inform the bank if the property is mortgaged - they will mark a caution
- Inform the housing society / RWA if applicable
- Do NOT sign any "search-and-find-back" promises with strangers
- Apply for CC immediately so any fraudulent buyer is blocked at SRO records
All 11 Delhi Sub Registrar Offices We Cover
Your CC application must be filed at the same SRO where the deed was originally registered. We have associates across all 11 Delhi SROs:
Not sure which SRO holds your deed? Share the property address on WhatsApp - we identify it free of cost.
Why Use Our End-to-End Certified Copy Service
Save 5-10 Trips to the SRO
A normal CC application requires multiple trips - search, application, fee payment, follow-up, collection. We do all of it.
Local Associates at Every SRO
Direct working relationships with all 11 Delhi SROs - faster turnaround, fewer rejections.
Drafting Done Right the First Time
Properly drafted application + indemnity bond + affidavit so the SRO does not bounce it back.
WhatsApp Delivery
Scanned PDF on WhatsApp the day we collect the CC. Physical original couriered to your address.
Full Confidentiality
Your deed details are not shared with any third party. Internal copies deleted after 90 days.
Transparent Fee, No Surprises
Flat service charge + government fees at actuals. Receipt of every government payment shared with you.
Frequently Asked Questions
Yes. Under the Indian Evidence Act and Registration Act, 1908, the SRO-issued Certified Copy carries the same evidentiary value as the original deed for almost all practical purposes - bank loans, mutation, court filings, sale of inherited property, capital gains assessment.
Standard CC for post-2005 digitised deeds: 3-7 working days. Pre-2005 manual register CC: 10-21 working days. Lost-deed recovery CC: 15-30 working days.
Yes. Once registered, a deed is a public document under Section 57 of the Registration Act. Any person can inspect and obtain a Certified Copy by paying prescribed fees and giving ID proof & reason. Buyers, lawyers, and lenders use this routinely.
Share the property address and party names. We search on DORIS (2005 - Jan 2024) and NGDRS Delhi (Jan 2024 onwards) to identify the deed. For pre-2005 deeds we conduct manual register inspection at the suspected SRO.
Only the SRO where the deed was originally registered. CC application at another SRO will be rejected. We identify the correct SRO before filing.
Immediately: (1) File an FIR at the local police station, (2) Inform your bank if the property is mortgaged, (3) Publish lost-deed notice in one English + one Hindi daily, (4) Execute an indemnity bond on Rs.100 stamp paper, (5) Apply for Certified Copy at the original SRO. Total time: 15-30 working days.
Yes - banks routinely accept SRO-issued Certified Copies. In lost-original cases the bank will additionally take the FIR + indemnity bond. Some banks may insist on a CERSAI search and a lawyer's title clearance report alongside.
Index-II is a one-page summary maintained by the Sub Registrar showing parties, property description, consideration amount, deed number and registration date. A Certified Copy is the full attested copy of the entire deed (all pages, schedules, witnesses). Banks often need both.
Government charges: Rs.100 search fee + Rs.10 per page + Rs.200-500 attestation fee = roughly Rs.350-800 for a typical Sale Deed. Our end-to-end service charge starts at Rs.1,499 for standard post-2005 deeds and Rs.3,499 for lost-deed recovery.
Yes - if the Will is registered (not just notarised). During the testator's lifetime, only the testator can obtain the CC. After the testator's death, the executor / legal heir can apply with death certificate, relationship proof and prescribed application.
Related Services You May Need
Drafting + e-stamping + SRO registration of Sale Deeds.
Family gift deeds with concessional stamp duty.
Registered Wills carry stronger evidentiary value than notarised.
For co-heirs releasing share in inherited property.
Title search using DORIS + NGDRS + CCs from SRO.
Update MCD / DDA / L&DO records after registration. CC required.
Need a Certified Copy from a Delhi SRO?
Tell us the deed details (or just the property address) on WhatsApp. Our associate identifies the correct SRO, files the application, follows up daily, and delivers the attested CC to your WhatsApp + courier. Standard CC starts at Rs.1,499. Lost-deed recovery at Rs.3,499.